Club Policies 


As the governing body of tennis, it is the LTA's duty to ensure that all Registered venues are held to certain standards to help promote the safety and security of all those who play, volunteer and support tennis in this country.

From the 1st October 2018 all LTA Registered venues were required to comply with five minimum standards to enable them to register to the LTA and take advantage of the support, benefits and programmes that the LTA offers.

The introduction of these requirements was accompanied and, continue to be so, by LTA auditing, to ensure that standards are being met but also that venues are building on those to become as safe a place to play as possible. We at Beaconsfield Tennis Club are very pleased and proud that we met the minimum standards and were one of the first clubs to pass one of the inspections made in the area under the new policy. We set the intention to continue building on what we learnt and to go beyond the standards set, for the safety and security of all who visit our club.

The Club policies have been reviewed and updated ahead of LTA Registration 2020/21. Please refer to the Binder in the Clubhouse for full details of all the policies adopted. 

They will be reviewed again in 2022 or earlier if necessary. 


Codes of Conduct


All members of staff, volunteers and members agree to:

·      Prioritise the well-being of all children and adults at risk at all times

·      Treat all children and adults at risk fairly and with respect

·       Be a positive role model. Act with integrity, even when no one is looking

·      Help to create a safe and inclusive environment both on and off court

·     Not allow any rough or dangerous behaviour, bullying or the use of bad or inappropriate


·      Report all allegations of abuse or poor practice to the Club Welfare Officer

·      Not use any sanctions that humiliate or harm a child or adult at risk

·      Value and celebrate diversity and make all reasonable efforts to meet individual needs

·      Keep clear boundaries between professional and personal life, including on social media

·     Have the relevant consent from parents/carers, children and adults before taking or using

     photos and videos

·    Refrain from making physical contact with children or adults unless it is necessary as part of an

     emergency or congratulatory (e.g. handshake / high five)

·     Refrain from smoking and consuming alcohol during club activities or coaching sessions

·   Ensure roles and responsibilities are clearly outlined and everyone has the required information

     and training

·    Avoid being alone with a child or adult at risk unless there are exceptional circumstances

·  Refrain from transporting children or adults at risk, unless this is required as part of a club activity (e.g. away match) and there is another adult in the vehicle

·  Not abuse, neglect, harm or discriminate against anyone; or act in a way that may be interpreted as such

·   Not have a relationship with anyone under 18 for whom they are coaching or responsible for

·               Be acutely aware of the power that coaches and coaching assistants develop over players in the

                coaching relationship and avoid any intimacy (sexual or otherwise) with players



All children agree to:

·      Be friendly, supportive and welcoming to other children and adults

·      Play fairly and honestly

·      Respect Club staff, volunteers and Officials and accept their decisions

·      Behave, respect and listen to your coach

·      Take care of your equipment and club property

·    Respect the rights, dignity and worth of all participants regardless of age, gender, ability, race,

     culture, religion or sexual identity

·      Not use bad, inappropriate or racist language, including on social media

·      Not bully, intimidate or harass anyone, including on social media

·     Not smoke, drink alcohol or drugs of any kind on club premises or whilst representing the club

      at competitions or events

·    Talk to the Club Welfare Officer about any concerns or worries they have about themselves or




All parents and carers agree to:

·       Positively reinforce your child and show an interest in their tennis

·       Use appropriate language at all times

·       Be realistic and supportive

·       Never ridicule or admonish a child for making a mistake or losing a match

·       Treat all children, adults, volunteers, coaches, officials and members of staff with respect

·       Behave responsibly at the venue; do not embarrass your child

·       Accept the official’s decisions and do not go on court or interfere with matches 

·       Encourage your child to play by the rules, and teach them that they can only do their best

·       Deliver and collect your child punctually from the venue

·       Ensure your child has appropriate clothing for the weather conditions

·       Ensure that your child understands their code of conduct 

·    Adhere to your venue’s safeguarding policy, diversity and inclusion policy, rules and regulations

     Provide emergency contact details and any relevant information about your child including

     medical history.


 Safeguarding Policy


For the Policy in full please refer to the Board in the Club House.

Our Welfare Officer is Natashia De Silva. Her contact details are also on the Board.


Safeguarding Whistle Blowing Policy


Safeguarding children and adults at risk requires everyone to be committed to the highest possible standards of openness, integrity and accountability. As a club, we are committed to encouraging and maintaining a culture where people feel able to raise a genuine safeguarding concern and are confident that it will be taken seriously.


What is whistle blowing?


In the context of safeguarding, “whistle blowing” is when someone raises a concern about the well-being of a child or an adult at risk.


A whistle blower may be:

·       a player;

·       a volunteer;

·       a coach;

·       other member of staff;

·       an official;

·       a parent;

·       a member of the public.


How to raise a concern about a child or an adult at risk at the club


If a child or an adult at risk is in immediate danger or risk of harm, the police should be contacted by calling 999.


Where a child or an adult at risk is not in immediate danger, any concerns about their well-being should be made without delay to the Club Welfare Officer. The Club Welfare Officer will pass the details of the concern on to the LTA Safeguarding Team at the earliest opportunity and the relevant local authority and the police will be contacted, where appropriate.


If, however, the whistle blower does not feel comfortable raising a concern with the Club Welfare Officer, the whistle blower should contact the LTA Safeguarding Team directly on 020 8487 7000, the Local Authority Designated Officer (LADO) or the NSPCC on 0808 800 5000. 


Information to include when raising a concern


The whistle blower should provide as much information as possible regarding the incident or circumstance which has given rise to the concern, including:


·       their name and contact details (unless they wish to remain anonymous);

·       names of individuals involved;

·       date, time and location of incident/circumstance; and

·       whether any witnesses were present.


What happens next?


All concerns raised by a whistle blower about the well-being of a child or an adult at risk will be taken seriously and every effort will be made to deal with each concern fairly, quickly and proportionately. 



If the whistle blower does not believe that the concern has been dealt with appropriately and wishes to speak to someone outside the club or the LTA Safeguarding Team, the NSPCC Whistleblowing advice line should be contacted on 0800 028 0285 or by emailing




The club will not tolerate any harassment, victimisation or unfair treatment of, and will take appropriate action to protect, whistle blowers when they raise a concern in good faith.